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Top Class Accounts is pleased to announce that it has appointed Mr. Philip Brookes as Chief Operating Officer effective 1st October 2012.

Mr. Brookes will be responsible for the operations and marketing of the Top Class group of companies, which includes Top Class Accounts, Top Class Bookkeeping, Top Class Accounting and Top Class Training.

Mr. Brookes has extensive experience in leadership roles at rapidly growing companies, and was previously Managing Director of Aktiv Tactics, a full service marketing agency, and Techeffectiv, a Melbourne-based IT services company. With extensive experience in business strategy, technology consulting, marketing, publishing, and operations, Top Class is looking forward to his dynamic leadership in preparing the group for further expansion around Australia, and the implementation of a number of new initiatives.

Ms. Dionne Nancarrow, Managing Director of Top Class Accounts, commented “We are very pleased to have been able to attract an individual of Philip Brookes’ calibre to our team. He has provided excellent marketing and technology expertise to our company for a number of years, and has an extensive understanding of our clients, our business, and shares our vision for the future direction of the Top Class group of companies.”

Top Class Group

Top Class Accounts and its associated companies are focussed on providing excellence in bookkeeping, accounting and training services to clients throughout Australia. Founded in 2007, the company has achieved consistent growth on the basis of its excellent customer service, processes, and value proposition, rapidly expanding to become Melbourne’s premier privately-owned bookkeeping firm, and launching an associated accounting firm in July 2012.

 

In conjunction with the launch of Top Class Accounting, we have renamed our bookkeeping services Top Class Bookkeeping, to more accurately reflect the services offered by this division of the company. Everything will continue to operate exactly as it has in the past, but you’ll now hear the name Top Class Bookkeeping when you phone our office, and receive your invoices for bookkeeping services from Top Class Bookkeeping.

The Top Class group of companies provides business support services including accounting, bookkeeping, and training for companies of all sizes and industry sectors who demand the highest levels of service and expertise.

The much-awaited Federal Budget 2012-13 was announced by treasurer Wayne Swan last night – and there’s not a lot to get excited by. Despite forewarning of the need to make significant ‘savings’ in this budget in order to deliver a promised surplus, the Federal Government has budgeted a net increase in expenditure of $201 million and has relied heavily on forecast revenues from the Mineral Resources Rental Tax (MRRT) and Carbon Tax in order to deliver a slim surplus in 2012-13 of $1.5 billion.

So what does it mean for you as a business owner?

Company tax unchanged – promised cut to 29% has been scrapped

The Federal Labor Government had previously promised that revenues from the MRRT would help spread some of the benefits of Australia’s natural resources to the rest of the business community in the form of a 1% reduction in corporate tax. This has been scrapped, and the additional taxes are being directed to a slew of welfare initiatives for the lowest income earners in Australia, plus a seismic shift in the tax-free threshold from $6,000 to $18,200.

Businesses will be able to ‘carry back’ losses for 1 year during 2012-13, and for 2 years thereafter

Whereas previously businesses could only ‘carry forward’ losses to offset future profits, you will now be able to carry back losses against the previous years’ profits and claim a refund of taxes paid, up to a maximum of $1 million losses / $300,000 refund. In 2013-14 this is intended to extend to carrying back against the past 2 years (if the Government of the day doesn’t rollback the legislation).

Increase asset purchase writeoff threshold to $6,500

From 1 July 2012, any business asset purchase up to $6,500 can be fully written off during the year of purchase. And from fiscal year 2013, a $5,000 rebate will be applicable on the purchase of new and used cars.

$1.1 billion of local Government grants pulled forward from 2012-13 to the current financial year

In order to help squeeze into surplus on paper for FY2012-13, the Government has decided to pay out already-scheduled grants to local Governments earlier than anticipated, with the effect of increasing this year’s budget deficit even further to a staggering $44 billion – but it wipes $1.1 billion off next year’s expenditure.

Changes to treatment of bad debts between ‘related parties’

This measure will deny a tax deduction for a bad debt written off, where the debtor is a related party even though not in the same tax consolidated group. The corresponding gain to the debtor will also not be taxed.

Limiting the Commissioner of Taxation’s ability to backdate GST registrations

Where previously the Commission of Taxation could backdate GST registrations indefinitely, a statutory limitation of 4 years will now apply. This means that if you wanted to apply for a backdated GST registration and claim back GST paid on supplies more than 4 years prior to 1st July 2012, you only have 6 weeks in which to address this.

Removal of Capital Gains Tax discount for non-residents

The Government will remove the 50% CGT discount for non-residents on capital gains accrued after 7:30pm (AEST) on 8 May 2012. The CGT discount is still available for gains accrued prior to this time WHERE non-residents choose to obtain a market valuation of assets as at 8 May 2012.

‘Golden handshakes’ only tax free up to total income of $180,000

Where departing executives have often received lucrative payouts on their departure, their Eligible Termination Payment (ETP) will now  only be tax exempt insofar as it doesn’t take their annual income above $180,000.

The other major element of the budget which is creating a stir is the increase in personal income tax marginal rates – the 15% tax bracket has now been increased to 19% (income between $18,200 and $37,000) and income between $37,000 – $84,000 will be taxed at 32.5% instead of 30%.

In conclusion, this budget doesn’t appear to do much for the overall state of the economy and is likely to dip into many people’s pockets. However, there are a few minor opportunities that businesses should assess the eligibility for and make the most of in the short term. Anything promised more than a year down the track may not still be there when that date rolls around – and if, as expected, the Federal Labor Government loses in a landslide to the Liberals at next year’s election we can expect that the incoming Government will be making some radical changes (starting with the rollback of the Carbon Tax).

 

 

Do you ever feel like your business bookkeeping is taking up way to much of your time? Well you are not alone.

According to the MYOB Business Monitor GST & BAS Special Report* (a survey of nearly 4000 small to medium businesses throughout Australia) most businesses are spending 10 hours per month on preparing data for the BAS which equates to a whopping 15 days a year! Just think of the extra investment you could be putting into your business if you could reclaim that time and work in your business rather than on it.

Not surprisingly the survey also revealed that small businesses would would like the GST to be simpler, and the BAS form not quite so complicated. However until we can change the mind of the Government on that one we are stuck with the current situation. So what can we do to make our own lives easier?

  1. Make sure your business bookkeeping is up-to-date. It’s like the filing. Before you know it you have a massive pile of paper that is out of control and needs a complete sort through before you can start to make sense of it all. But resist the temptation to let it pile up. Attend to the receipts and record keeping whilst it is fresh in your mind and you will be able to get it done in half the time – and without being overwhelmed.
  2. Put aside the GST you owe ahead of time. We all know that managing cash flow is one of the pain points of managing your business, but keeping on top of your tax obligations by putting aside your GST ahead of time will help take the pressure off when it comes to pay those bills. Rather than spending time freeing up the cash flow, you can easily meet your obligations and move on to making your business more productive.
  3. Make sure you have bookkeeping software that works for you. There are a myriad of solutions out there to help you manage your business bookkeeping. The big players of MYOB, Quickbooks and Xero are worth checking out and and while you’re there take a look at their online bookkeeping options as well. Remember to start with what your business needs are. There is no point in investing in a complex system only to find that you are wasting too much time with complex processes. Look for the solution that will streamline and rationlise.
  4. Finally, find a bookkeeper who can provide the bookkeeping services that you need. There are a range of bookkeeping services available. When engaging a bookkeeper make sure you find someone with a great track record and a high level of service. If they set themselves high standards they will do the same for your business.

As they say, when all is said and done, it is a lot easier said than done. But think about the benefit to your business and what you can do with 15 extra days!

*MYOB Business MonitorGST & BAS Special Report, September 2011, MYOB Limited

Employers who do not meet their superannuation guarantee obligations can face penalties, fines and interest charges. With the end of another quarter (and indeed financial year) upon us, here’s the essentials you need to know:

  1. The Tax Office has released a guide that explains how and when the Superannuation guarantee charge (SGC) will apply to employers.
  2. The SGC applies to all employers who haven’t paid the minimum amount of Superannuation Guarantee (SG) into their employee’s nominated fund by the cut-off date. Currently the cut-off date is 28 days after the end of each quarter.
  3. The Tax Office states that a ‘Superannuation guarantee charge statement‘ has to be completed and forwarded to the Tax Office along with the Superannuation guarantee charge.
  4. The Superannuation guarantee charge consists of the following:
    The shortfall super that needs to be paid to the employee;
    Nominal interest on the shortfall, currently set at 10% per annum; and
    An administration fee of $20 per employee
  5. The Tax Office website gives instructions and examples how to complete the SGC statement, including calculations of the shortfall superannuation amount and the nominal interest on the shortfall. There’s also an SGC calculator.
  6. The Tax Office also reminds employers that the Superannuation guarantee charge is not deductible, but employers making a late payment may offset this against the SGC in certain circumstances.
  7. Click here to access the Tax Office’s guide that explains the SGC.

With only 3 weeks left to finalise your Superannuation Guarantee payments for this quarter, Top Class Accounts can assist you to ensure you’ve met all your obligations.

Tax rates have changed as of 01/07/11 to incorporate the Federal Governments Flood Levy.

What this means for Employers:

The amount you withhold from your employees wages will increase.  If you are not upgrading your accounting software, make sure you request a copy of the new Tax Tables to allow you to withhold the correct amount of tax for your staff.  These are available now on the ATO website [click here]

This will need to be completed manually if using an older version of MYOB or Quickbooks.  If you overlook this important update, your staff could be adversely impacted when tax times comes around, as they may end up owing money to the ATO.

Only one of every 5 businesses makes it to its 5th year, and fewer still make it to 10 years. What do the successful businesses have in common?

  1. Management skills and experience. Over half of business failures can be directly attributed to inexperience and lack of knowledge.
  2. Energy, persistence, and resilience of the leaders. Many business owners have failed or come close several times before their “instant” success. Don’t give up.
  3. A product that really does meet the client’s needs, and service that doesn’t get in the way of people buying. There must be a compelling reason to buy; the product is great, the people love to provide service, and the buying experience is easy and fun.
  4. The ability to create a ‘buzz’ around the product with aggressive and strategic marketing. Make scarce marketing resources count. Do as much homework about your customers and their choices as you can before investing your marketing cash.
  5. The right pricing. Many businesses don’t know how to optimally price their product given their market. ‘Price elasticity’ refers to the balancing act between the price you set and the volume of sales you can achieve at any given price point. Getting the balance right will maximise your profits. It comes down to your customers perception of the value of your product and sometimes the power of your personality.
  6. The maturity to treat employees, suppliers and partners fairly and respectfully. Trust and respect result in productivity increases in ways that may be difficult to see and quantify.
  7. The ability to keep developing new products (or services) to retain and build a customer base. Consider gradual product development based on improvements to the current product line which may expand your appeal to the current customer base.
  8. Cost controls. Successful businesses know how to work with resource suppliers to keep costs low. Keeping costs lower than competitors and continuing to look for cost reductions even when the business is profitable is key.
  9. Superior location/distribution channels and/or promotion creating a connection between your product and where it can be obtained. Studies have shown it can take seeing your product or name seven times before a customer is ready to buy.
  10. A steady source of business during both good economic times and downturns. If your business is dependent on sales of products which suffer a substantial drop in demand during economic downtowns, your success will be short-lived. You need to ensure that you also have a compelling offering for the tough times.

When it comes to online bookkeeping software, there are plenty of programs to choose from. But before you make an investment, it’s important to consider which software will work best for your business, allowing you to manage your finances most efficiently.

In our experience, Quickbooks has proven to be the most user-friendly and effective product. Their online software is an exact replica of the current desktop software, and is accessed through terminal services, which means there is no re-learning involved, so you can enter data quickly and efficiently. Quickbooks online also features advanced customization of reports and some other improved functions, such as the ‘Find’ feature.

In comparison, MYOB Live Accounts offers very basic functions, and is often quite slow and cumbersome to use. There is no payroll, and no quick shortcuts, which means that data entry time is more than tripled compared to using Quickbooks.

Xero and Saasu are both fairly user-friendly. However, they do have some limitations that can slow you down and restrict your reporting. Because they are purely online-based software, there is no ability to have multiple screens open at the same time, which means switching between reports and data entry can be time-consuming. Their reporting is also much more restrictive than Quickbooks, and data entry time is around doubled.

Overall, Quickbooks is your best option for quick and efficient data entry. The only downside to Quickbooks online is that it does not offer the Online Banking feature that is found in the desktop software. However, this is not available in any other online bookkeeping software either.

Running your own business is hard work – it requires dedication, persistence, and often blood, sweat and tears.

Having invested our heart and soul into it, we can have a tendency to see our business through slightly rose-tinted glasses. We like to think that it’s a great business and that, given all our hard work, it must be the best that it can be.

The reality may be a little different, and it’s important that we’re prepared to take a long, hard look at the facts if we really want it to flourish and prosper.

One great way to evaluate the performance of your business is to compare it with others in your industry. We often do this in a subjective manner but far less people do this in an objective manner. Maybe this is because obtaining objective data about our competitors can be difficult or expensive to do. Or maybe we’re afraid to face the facts.

Whatever the case, there’s now no excuse! The Australian Taxation Office has made available Small business benchmark data from a wide range of industries on their web site. It’s not complex or detailed, but it very quickly helps you to identify whether you’re running your business on par with the rest of your industry. The key figures it provides are the industry average Cost of Goods as a percentage of turnover, and also Labour Costs as a percentage of turnover, and breaks these figures down according to the size/scale of business.

It only takes a few minutes to check what your industry benchmarks are, and then you only need to compare your own figures to identify whether you’re performing above or below average.

Following a recent Federal Court case concerning Primary Health Care Ltd and their depreciation claims on copyright in medical records, the ATO has released a Decision Impact Statement which clarifies their position on this topic, as determined by the outcome of the court case.

Issues under consideration in the court case included

  • whether copyright existed, or had any value, in medical and dental records – in most cases, it seems unlikely that there’s anything of worth that could be considered depreciable for tax purposes.
  • whether copyright automatically transfers with the sale of a business – the ATO DIS seems to make it clear that such transfer of copyright must be expressly stated in the contract of sale, it can’t just be assumed to be included.

In the ATO’s Decision Impact Statement several key points were highlighted, which will be of interest to medical and dental practices, but also perhaps to others considering a business purchase which may potentially include copyright.

The ATO said the decision:

  • highlights the limitations on the copyright likely to subsist in medical or dental records;
  • clarifies that there is no implied transfer or licence to use copyright in the absence of an express contractual clause requiring the transfer of intellectual property; and
  • clarifies the amount of consideration attributable to the transfer of copyright under a contract.

If you’re unclear on any of these issues, it would be wise to consult your accountant.

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